This Privacy Policy informs you about the processing of your personal data by the following data controller: Gear BV with registered office at: Excelsiorlaan 17, 1930 Zaventem, Belgium, entered in the Belgian Companies Register under number BE 0447.008.365. This privacy policy provides essential information about the processing of your personal data. By providing your personal data on the website and by using the email addresses indicated on this website, you declare that you have read this Privacy Policy and also expressly agree to it and to the processing itself.
Article 1 – General information
Gear BV makes every effort to comply with European Regulation 2016/679 of 27 April 2016 on the protection of personal data (General Data Protection Regulation or GDPR).
Article 2 – Personal data
2.1. Personal data that you communicate to us:
Category 1: without registration: your IP address
Category 2: when registering for the newsletter: your e-mail address
Category 3: via cookies: tracking of use of the website
Category 4: invoicing data
2.2. Gear BV may collect data from you (personal data) in various ways: – Via server logs when you visit the website – Through the use of cookies – When you register for the newsletter, request contact, download documents and use the website.
2.3. The website also uses cookies that collect various personal details.
Article 3 – Purposes of processing
3.1. General purposes:
Gear BV will only use your collected personal data for the following purposes:
Category 1: Maintaining and improving this website and including personal data in pseudonymised/anonymised statistics from which the identity of specific persons or companies cannot be traced, on the legal basis of Gear BV’s legitimate interest in continuously improving its website and services.
Category 2: Sending you direct marketing materials and newsletters, on the legal basis of your express prior consent. Such consent may be withdrawn at any time.
Category 3: Improving the user experience, on the legal basis of your express prior consent. Such consent may be withdrawn at any time.
Category 4: The provision and invoicing of services requested by you, on the legal basis of the provision of a service requested by you.
You are not obliged to disclose your personal data, but understand that certain services cannot be provided if processing is refused. This information will also be used to enable Gear BV to comply with its statutory obligations.
3.2. Direct marketing:
If you are already included in our mailing list for receiving marketing materials in paper and/or electronic form, Gear BV may use your details for sending marketing and other material relating to the various services.
This consent may be withdrawn at any time, without stating reasons and free of charge, by clicking on the unsubscribe link provided for this purpose. This unsubscribe link is included in every email sent for direct marketing purposes. Contacts that have been unsubscribed are completely removed from the marketing database every month.
Gear BV will not sell, rent out or make your Personal Data commercially available to third parties except with your prior consent.
Article 4 – Duration of processing
The personal data will be stored and processed by us for as long as necessary, depending on the purposes of processing and the contractual relationship between you and Gear BV.
Article 5 – Your rights
You may exercise the following rights in respect of your own personal data at any time upon simple request.
5.1. Right of access and inspection:
You have the right to access your personal data free of charge at any time.
5.2. Right to rectification, erasure and restriction of processing:
You are free to choose whether or not to communicate your personal details to Gear BV. In addition, you may at any time ask us to rectify, complete or erase your personal data.
5.3. Right to object:
You always have the right to object to the processing of your personal data on compelling and legitimate grounds or where personal data are processed for direct marketing purposes.
5.4. Right to data portability:
You have the right to obtain your personal data in a structured format and/or to transmit those data to another controller.
5.5. Right to withdraw consent:
If the processing is based on your prior consent, you naturally have the right to revoke that consent.
5.6. Exercising your rights:
You can exercise your rights by contacting us, either by e-mail sent to Els.van.der.straeten@gear.be or by post. Additional proof of identity may be required. For other requests (partnerships, disputing of content, placed links) please contact us via the contact page.
5.7. Automatic decisions and profiling:
When processing your personal data, we use no profiling methods that could have an adverse automatic impact on the services received.
5.8. Right to lodge a complaint:
You have the right to lodge a complaint with the Belgian DPA: Data Protection Authority, Drukpersstraat 35, 1000 Brussels, Tel. +32 (0)2 274 48 00, website: www.gegevensbeschermingsautoriteit.be.
Article 6 – Security and confidentiality
6.1. We have developed technical and organisational security measures to avoid the destruction, loss, falsification, alteration, unauthorised access to or inadvertent communication to third parties of the personal data we collect, as well as any other unauthorised processing of such data.
6.2. Under no circumstances can Gear BV be held liable for any direct or indirect damage resulting from the incorrect or unlawful use of the personal data by a third party.
6.3. You must comply with the security rules at all times. You therefore bear sole responsibility for the use that is made, via the website, of your computer, IP address and identification details, and for keeping them confidential.
Article 7 – Third-party access
7.1. In order to process your personal data, we allow our employees to access them.
7.2. We impose contractual obligations similar to this Privacy Policy on those workers and employees in order to guarantee a similar level of protection.
7.3. Ad impressions and clicks may be registered by Gear BV and by advertising networks in which Gear BV participates.
Article 8 – Disclosure to partnerships with third parties
8.1. Various blog posts on Gear BV are created in partnership with companies or brands. During the partnership, Gear BV always emphasises full freedom of opinion and content.
8.2. Under no circumstances is objectivity set aside, nor is the provided content and inspiration copied without expressing a personal opinion on it.
8.3. Any blog post involving such a partnership will always be clearly marked with a disclosure notice at the bottom of the blog post.
8.4. It should be noted that no personal data will be shared with these third parties without obtaining your express prior consent.
Article 9 – Links to other websites
9.1. Gear BV is not responsible for the content of websites accessed via links posted on Gear BV’s website by the administrator or visitors. Visitors should be aware that the privacy policies of other websites may differ from that of Gear BV.
9.2. A link to a website cannot be regarded as an explicit endorsement of the content of that website, nor can its accuracy be constantly guaranteed.
Article 10 – Responses to blog posts
10.1. Visitors have the opportunity to post comments on the blog posts. Gear BV has the exclusive right to remove responses if they are placed anonymously or do not meet the qualitative requirements for a response.
10.2. In the event of disputes in this regard, posts can only be defended by registered letter sent to the registered office of Gear BV.
Article 11 – Privacy measures
11.1. Gear BV has taken the following measures to protect the privacy of its visitors: Google Analytics set up on the basis of the regulations of the Dutch Data Protection Authority (see manual 08/2018).
This website uses Google and Squarespace Analytics. This ensures that we have access to statistics of this website. This includes information such as the number of visitors, screen size, type of device or country. This information is completely anonymous and cannot be used to identify you. The data you enter in contact forms and registration forms will not be stored by Google and Squarespace Analytics.
11.2. The embed code of YouTube videos and Vimeo has been adapted to the no-cookie version, so there is no tracking of visitors.